Terms and Conditions

It is important that all organisers are familiar with the terms and conditions for participating in Kulturnatt. This is to ensure smooth cooperation between Kulturnatt and the organisers, and to provide the attendees with a cohesive event.

Aim

Kulturnatt aims to provide the people of Trondheim with a taste of everything the rich cultural scene of Trondheim has to offer. A night of discovery and unique experiences on both new and well known arenas.

Participation fees

Joining in and submitting an event for Kulturnatt is free!

Time

Kulturnatt Trondheim is organised on 15. September 2023, kl 15:00-00:00. The time for your event is up to you as long as it falls within this time frame. The number of events/repeating events is also up to you.

Applications

Applications will open in spring 2023.

Content for marketing

All marketing for Kulturnatt Trondheim will be run digitally. We offer a solid local and regional marketing campaign.

This is why it’s extra important that you have the details ready for your event and provide us with detailed information for use on our web page and in social media prior to the event. This information is to be submitted here.

You will also need to create your own Facebook/TRD.events event under the Kulturnatt 2023-umbrella.

This is how to create your Facebook/TRD.event event:  RECIPE (Do this by 1. september)

Responsible organiser

Every event must have a person responsible as an organiser and contact person. The organiser can represent an organisation, union, shop, stage etc. As an organiser you are responsible for:

• Your own event. This includes ensuring rules and regulations from governing bodies are being followed (this includes alcohol regulation, using public spaces, fire safety and more).
• Reporting the required information about your event to Kulturnatt within the time frame set out by Kulturnatt.
• Safety at your own event.
• Returning any borrowed equipment within the time frame set out by Kulturnatt. If equipment is not returned on time, you will receive an invoice for a replacement fee of kr 950,-.
• Cleaning after your own event.

Cultural events

Alle events at Kulturnatt is to have a main focus on one or multiple cultural expressions. For example: music, arts, crafts, food, decorations, history, architecture, cultural diversity, society, dance, sports, theatre, shows, literature, film, photography, workshops etc. Discounts and commercial sales activities are not considered cultural events.

Free admission

The event at Kulturnatt is meant to be free for the audience. Exceptions can be made, but this requires a considerable discount from the regular price so that it can be advertised as a “Kulturnatt-price”. Kulturnatt should be notified and accept any exceptions, which can be done in part 2 of the application. Events where food at a restaurant or cafe is a part of the event do not need pre-approval for this exception.

Pre-booking

Hoopla(ticket seller) offer a (free) ticket solution. Information and log in/registration can be found HERE.

If your event has a limited number of spot you can use a booking-solution. Pre-bookings to an event should start on 6. September at the earliest, and 13. september at the latest. Table bookings at restaurants are exempt. All events who will be opening for bookings prior to the event should notify Kulturnatt about this on part 2 of their application.

Marketing

All marketing for Kulturnatt Trondheim will be run digitally. We offer a solid local and regional marketing campaign.

This is why it’s extra important that you have the details ready for your event and provide us with detailed information for use on our web page and in social media prior to the event. This information is to be submitted here.

You will also need to create your own Facebook/TRD.events event under the Kulturnatt 2022-umbrella.

This is how to create your Facebook/TRD.event event:  RECIPE (Do this by 1. september)

Food

When selling food from another source then an approved kitchen, the event organiser need to ensure necessary approvals from the Norwegian Food Safety Authority have been obtained.

Alcohol

Servering/selling alcohol at an event must comply with Norwegian laws and regulations and the organiser must acquire the necessary approval from skjenkeetaten.

Using public spaces

Do you wish to organise your event in one of the city’s public spaces this need to be approved by Midtbyen Management. Send an application as soon as possible to reserve the spot for your event. Midtbyen Management will guide you through the process. See www.midtbyen.no.

Sound levels in public spaces

Is your event in a public space it must be quiet after 11pm.

Safety

The organiser is responsible for complying with rules and safety regulations tied to the place or space they organise their event. For example, limitations tied to capacity, queuing, noise levels, waste- and alcohol-regulations. As an organiser you are responsible for the safety of the audience at your event.

Clean up

All organisers are responsible for cleaning up after their own event. If trash, waste or loose items are left behind, the organiser will be billed for clean up of these.

Evaluation

We encourage all organisers to answer an evaluation form that will be sent out via mail after Kulturnatt. This will include questions of number of visitors at your event.

Kulturnatt reserves the right to reject applications from organisers who do not comply with the terms and conditions for Kulturnatt.